To conceptualize a robust and effective security plan, security planners need to have a comprehensive understanding of not only the nature of the event, but the following critical information as well:

  • Event history
  • Event name
  • Venue, event set-up, structures
  • Times that entry, event and exits occur
  • The season in which event will be held
  • Crowd numbers and size
  • Demographics of audience
  • Type of event entertainments
  • Areas of concern
  • Venue constraints which make it vulnerable
  • Budget
  • Awareness of multiple events being simultaneously held in the same venue
  • Future growth of event
  • Debriefing after the event

Why having an agreed-upon plan matters

It is important to have an agreed-upon security plan well prior to the event. This assures that security services will progress smoothly with few spanners thrown into the works. Where there are circumstances that arise from an event that affect the core objectives of the plan, there is an opportunity to ascertain how the problems arose which can be the result of:
  • an ineffective plan for the requirements of the event
  • plan being poorly executed
Without an agreed-upon plan, too much can go awry and the security planners will be unable to ascertain adverse impact as it occurs. Thus, if the event is very successful it will be tough to determine how adverse impact occurred and apply remedies in the future. If the event is completely unsuccessful, it will be equally difficult to identify what went wrong so that it doesn’t occur again.